Thu. Aug 18th, 2022

Name
1. The name of the club shall be “The Pekingese Club”.

Objects
2 The objects of the Club are:-

To promote the responsible ownership and breeding of sound, typical and healthy dogs of good temperament. To hold and support the holding of dog shows, under Kennel Club Rules and Regulations.

Definitions
3 In these Rules the following words and expressions, where the context does not determine, bear the meanings hereby assigned to them respectively, that is to say:

(a) “The Club”means The Pekingese Club;

(b) “The Committee” means the Committee of The Pekingese Club;

(c) “ The Rules of the Club” means the Constitution and Rules of the Club.

Interpretation
4 For simplicity, the masculine pronoun is used throughout the Rules of the Club but the provisions apply equally to males and females.

Patron
5 The Club may have a Patron who shall be elected annually by the members at the Annual General Meeting on a proposal from the Committee. The Patron shall not be an officer nor committee member of the Club.

President
6 There shall be a President who shall be elected annually by the members at the Annual General Meeting on a proposal from the Committee.

Vice Presidents
7 The committee may appoint any member to become a Vice President, subject to ratification at the Annual General Meeting.

Overseas and Year Book Secretary
8 The committee shall appoint a committee member to this position

Cup Secretary
9 The committee shall appoint a committee member to this position
Officers
10 The Chairman Vice Chairman Secretary and Treasurer shall be elected annually by postal ballot of the members of the Pekingese Club
Membership
11 The Club shall consist of an unlimited number of ordinary members. There shall also be honorary life members
Ordinary Members
12 The election of ordinary members shall be vested solely in the committee.
(a) The application for admission to membership, which shall include an undertaking by the applicant to observe the Rules of the Club must be made in such form as may be prescribed by the committee and be subscribed by the applicant. The committee shall (subject to the Rules of the Club), determine as to the admission of the candidate. No person shall be elected unless they obtain a majority of the votes of the committee members present and voting. The decision of the committee not to admit any candidate shall be final and it shall not be bound to give any reason for its decision. In the event of any application being granted the candidate, on making payment of his first subscription, shall have his full name, address, and date of admission entered in the Register of Members kept by the Secretary. Internet users should not place pedigrees or photographs of a dog that is not owned by them, without first obtaining written, faxed or e-mailed consent from the owner. A web site owner should not place information on their web pages that could be considered defamatory, insulting or detrimental to the well being of any other member or to the running of any Pekingese Club or Society, or to the breed in general. In addition any member should not, via correspondence on the internet, include anything that could be considered defamatory, insulting or detrimental to the well being of any other member, or to the running of any Pekingese Club or Society, or to the breed in general. If the Committee consider that a prima fasci case consists against the member concerned they will be invited to appear to give their explanation. Failure to appear before the Committee would be deemed as their acceptance of the transgression. As payment of the subscription will entitle the member to enjoy every benefit and privilege of the Club, such payment shall be his distinct acknowledgement of his acquiescence to the Rules of the Club.

(b) The Club must send a list of members and their addresses to The Kennel Club with their annual Returns and this will be available for inspection by The Kennel Club or Members of the Club on request.

Overseas Members
13 The club is open to overseas members resident outside the UK who can apply for membership in the usual way by being proposed and seconded. Entrance fees and annual subscriptions including the cost of the Year Book will be payable as recommended by the Committee and ratified at the AGM

(a) Overseas members shall pay their subscriptions in sterling

(b) Overseas members shall not have a vote, but shall otherwise be subject to the Rules of the Club

(c) Overseas members shall have marked catalogues or any other Club notice on application to the overseas secretary and payment of relevant postage

Honorary Members
14 The committee may elect honorary members as a mark of recognition for distinguished services to the Club or the breed.
Subscription
15 The annual subscription for members shall be such a sum as the members shall determine from time to time at an AGM together with any tax which may from time to time be or become payable in respect of such subscriptions. Such sums must be notified to the Kennel Club. The subscription of a member shall be payable at the date of his admission and thereafter on the 1st of January in each year. Failure of subscription not paid before or on the 30th January of the current year loses the right to vote at the next Annual General Meeting, and if his subscription be in arrears on the 31st March in any year, the committee shall have discretionary power to erase his name from the list of members. No member shall be entitled to be present at, or take part in any proceedings or vote at any General Meeting of the Club whether on a show of hands, on a ballot, or to nominate or be nominated as a candidate for election to the committee or if nominated to be elected, or if elected to take office or to continue to hold office as a member of said committee if and while he:

(a) Is due to the Club any subscription, or other debt which has remained due for a period of more than three months after the same became due and payable.

(b) Or is bankrupt or insolvent or of unsound mind.

Resignations
16 Resignations from membership must be submitted to the Secretary in writing but members resigning remain liable for all subscriptions due for that year
(a) Anyone ceasing by death, resignation, expulsion or otherwise to be a member of the Club shall not, nor shall his representatives, have any claim upon or interest in the funds or property of the Club, but notwithstanding such cessation of membership the Club shall be entitled to claim from him or from his estate any arrears of subscription or other sums due by him to the Club at the time of his ceasing to be a member.
Expulsion of Members
17 Any member who shall be suspended under the Kennel Club Rule A42j(4) and/or any member whose dog(s) is/are disqualified under Kennel Club Rule A42j(8) shall ipso facto cease to be a member of the Club. If the conduct of any member shall, in the opinion of the committee of the Club, be injurious or likely to be injurious to the character or interests of the Club, the committee of the Club may, at a meeting the notice convening which includes as an object the consideration of the conduct of the member, determine that a Special General Meeting of the Club shall be called for the purpose of passing a resolution to expel him. Notice of the Special General Meeting shall be sent to the accused member, giving particulars of the complaint and advising the place, date, and hour of the meeting that he may attend and offer an explanation. If at the meeting a resolution to expel is passed by a two thirds majority of the members present and voting, his name shall forthwith be erased from the list of members, and he.shall thereupon cease for all purposes to be a member of the Club, except that he may within two calendar months from the date of such meeting appeal to the Kennel Club upon and subject to such conditions as the Kennel Club may impose.
If the Club expels any member for discreditable conduct in connection with dogs, dog shows, trials or competitions, the Club must report the matter in writing to the Kennel Club within seven days and supply any particulars required.

Financial year
18 The financial year of the Club shall be from 1st January to 31st December each year.

Club Accounts
19 The property of the Club shall be vested in the committee, In the event of the Club ceasing to exist a final General Meeting shall be called to decide the disposal of the Club’s assets and the outcome of the meeting notified to the Kennel Club. If The Pekingese Club is wound up or ceases to be a registered Society under these regulations, a final statement of accounts, with a record of the disposal of the property of the Society shall be forwarded to the Kennel Club within six months, and the persons named as officers and committee of the Club will be held responsible by the Kennel Club for the proper winding up of the Club. The Club shall have two banking accounts, one main account into which all subscriptions shall be paid plus any profits the Club shall make. The Club shall also open a year book account into which all year book monies shall be paid. The accounts shall be operated by way of two of the following, one of whom must be the Hon Treasurer, Chairman-Hon Treasurer plus one other office holder. The accounts shall be kept by the Hon Treasurer and an auditor shall be appointed at each AGM who shall audit the Club’s accounts for the year and give his certificate for presentation with the accounts. The audited accounts shall be produced with auditors certificate at the AGM and after discussion, shall if passed be final and conclusive and not open to any subsequent objection or requisition whatever.

Annual General Meetings
20 The Annual General Meeting of the members of The Pekingese Club shall be held within the first six months of the year at The Kennel Club. If this venue becomes unavailable then at such a place and time as the committee shall appoint. 12 members shall form a quorum at General meetings. A report of the resolutions passed shall be entered in a minute book by the Secretary a copy of which shall be available to members on request at shows held by the Club.

(a) Matters for inclusion on the agenda must reach the Secretary not less than six weeks (postmark) before the date on which the AGM is held.

(b) Preliminary Notice of the AGM may be notified either by post or advertisement through Dog World and Our Dogs to the membership inviting suggestions for matters to be included in the Agenda, and notifying vacancies at least ten weeks before the date of the meeting. Any misprint in Dog World or Our Dogs of a General Meeting notification or Agenda shall not invalidate the proceedings of any such meeting. Where a notice is sent by post, service of the notice shall deemed to be affected by properly addressing, prepaying and posting a letter containing the notice, and to have been effected at the expiration of seventy two hours after the letter containing the same was posted.

(c) No business shall be conducted or resolutions voted on at the AGM except those matters properly notified on the agenda, which will be circulated at the AGM.

(d) Only persons who have been a member of the Pekingese Club for one full year may nominate or send items for the agenda

Requisitioned Special General Meeting
21 The committee shall, whenever it deems necessary, convene a Special General Meeting.

Special General Meetings shall also be convened on a requisition signed by 50 members who are not at the date of requisition subject to any of the disqualifying criteria specified in Rule 15 hereof and deposited with the secretary. The date, time and venue of a Special General Meeting shall be determined by the committee. Those requisitioning a Special General Meeting do not have the right to call such a meeting if the Secretary or Chairman fail to do so. Failure of the aforementioned offices to do so must be dealt with as a breach of Club rules and should be reported to the Kennel Club. At least fourteen days prior to a Special General Meeting fully paid up members shall be notified of the meeting and of the contents of the Agenda.The notification of the meeting and the contents of the Agenda will be given in accordance with the provisions of Rule20.

The Committee and Election Thereof.

22 The Committee shall consist of 12 Members to include a President, Chairman, Vice Chairman, Secretary, Treasurer, Year Book/Overseas Secretary and Cup Secretary (the Officers). In addition to these there shall be 6 Committee members (the offices of Secretary and Treasurer must be held by two separate people). There shall be no ex –officio members. All the affairs of the Club shall be managed by the committee which

may exercise such powers, and do such acts and things as may be exercised by the Club except such powers and such acts and things which by the Rules require to be exercised or done at a General Meeting. Committee members shall be elected for three years after which they shall retire but shall be eligible for re-election without nomination. Any casual vacancy occurring in the committee may be filled up ad interim by the committee, but the member so appointed shall only hold office until the first AGM after his appointment but shall be eligible for -election without nomination.

The Chairman, Vice Chairman, Secretary and Treasurer of the Club shall be elected by postal ballot.

Any member applying for the above positions must be proposed, seconded with written consent of their intentions and sent to the Secretary. The Chairman and Secretary of the Club shall not hold the same position in any other club in the breed. No officer or committee member of the Pekingese Club shall sit on more than one other Pekingese breed club. All officers and committee members shall be resident in the UK.

Proceedings of the committee
23 Members of the committee may meet together for the despatch of business, adjourn and otherwise regulate their meetings as they think fit. Questions arising at any meeting shall be decided by a majority of votes. In the event of an equality of votes, the chairman of the meeting at which the vote is taken shall have a casting vote.

(a) The quorum necessary for the transaction of business shall be 6 committee members one of the 6 must either be the Secretary Chairman or Treasurer.

(b) The committee shall have the power to invite any person or persons, whether a member of the Club or not, to attend any meeting to assist the committee, but such person shall not be entitled to vote.

(c) The Secretary shall convene all meetings, and keep minutes of all business transacted

(d) The Clubs cups and trophies shall be the responsibility of the Cup Secretary

(e) The Treasurer and Secretary shall receive all monies and the Treasurer make all payments authorised by the committee and shall render all accounts at committee meetings which required or it is necessary to do so and give all such information in relation to the accounts as may be required by the auditor.

Judging lists
24 The committee shall maintain lists of members and non-members who are willing and who are considered competent to officiate as judges of Pekingese at recognised shows under Kennel Club Rules and Regulations. Such lists shall be compiled anew each year and should adhere to all Rules and Regulations as laid down by the Kennel Club and the Breed Council. The lists shall be sent to any dog show association, society or club on application being made to the Honorary Secretary.

The Judges lists should be divided into five parts, namely A1, A2, A3, B and C.

The A1 list must indicate all persons whom the Club would support and who have been previously approved by the Kennel Club to award Challenge Certificates in the breed.

The A2 list Judges, who if invited to judge by a Society, would in principle be approved by The Kennel Club to award CC’s in the breed for that occasion.

The A3 list Specialists. The person must have been on the Pekingese Breed Council B list for more than 7 years and have judged 2 Breed Club Shows and handled a minimum of 80 Pekingese at general open/limited shows. Also to have carried out stewarding on not less than 12 separate occasions in a period of 3 years and to have 3 Pekingese dogs qualified for the Kennel Club stud book.

A3 list Non Specialists. The person to have a minimum of 7 years experience in any one breed and 5 years in Pekingese. To award C C’s in at least one other breed. To have judged a Pekingese breed club show. To have passed a Pekingese judging exam that is recognised by The Breed Council and to have stewarded for a minimum period of 3 years and at 12 shows.

B List. Qualified to judge a Pekingese Breed Club show.

The C list. Prior to judging must have been active in any breed (breeding/exhibiting) for a period of not less than 3 years and passed a Pekingese judging exam that is recognised by the Breed Council. Whilst on this list must judge and handle 60 Pekingese in a good geographical spread to qualify for the B list.

Annual Returns to The Kennel Club
25 The officers of the Pekingese Club acknowledge that during the month of January each year Maintenance of Title fee will be forwarded to the Kennel Club by the Secretary for the continuance of registration and that by 31st July each year, other returns, as stipulated in Kennel Club Regulations for the Registration and Maintenance of title.of societies and breed councils and the Affiliation of Agricultural Societies and Municipal Authorities be forwarded to the Kennel Club. The officers also acknowledge their duty to inform the Kennel Club of any changes of Secretary of the Society which may occur during the year

Trophies
26 Trophies donated to the Club shall be deemed to be the sole property of the Club and shall not be accepted under any other condition

Kennel Club Rule and Regulations
27 The General Committee of the Kennel Club shall be the final authority for interpreting Kennel Club Rules and Regulations in any dispute involving such Rules and Regulations

The Kennel Club shall be the final authority for interpreting the Rules and Regulations of the Club and in all cases relating to canine or club matters

Indemnity
28 The members of the committee and the Secretary, Treasurer Auditor(s) and other officers for the time being of the Club shall be indemnified out of the funds of the Club against all loss costs and charges which they may respectively incur or be put to on account of any contract deed act matter or thing done entered into executed or permitted by them respectively on behalf of the Club and each of them shall be chargeable only for so much money as he may actually receive and they shall not be answerable for the acts receipts neglects or defaults of each other but each of them for his own acts receipts neglects or defaults only. No such person or his heirs or executors shall be liable for any loss or expenses happening to the Club through any insufficiency of title to any property acquired for or on behalf of the Club or any insufficiency or deficiency of any obligation or security in or upon which many of the funds shall be invested or for any loss or damage arising from the bankruptcy, insolvency or wrongful act of any person with whom any monies securities or effects shall be deposited or for any loss damage or misfortune whatsoever which shall happen in the execution of the duties of his office or in relation thereto unless the same shall happen through his own fraud, wilful neglect, default or breach of duty.

Federation
29 The Club shall not join any Federation of Societies or Clubs with the exception of the Pekingese Breed Council.

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